The Karval Community Alliance Board of Directors met with community members on December 30, 2008.  Carl Stogsdill, Chairman, brought the meeting to order at 6:30 P.M.
The minutes were approved as read.
The treasurer's report was given with corrections.  It was decided that we would leave the  C.D.s as they are until after the Annual Meeting in January 2009.
The evaluations will be ready to be done next month.
Mags stated that she needed some pictures for the Karval Web Site.
A proposed Donation Policy was then handed out for everyone to look at.  Jeff Thornton made the motion that we accept it, with the addition of "Requested Donation".  Steve Bailey seconded the motion and the motion carried.
Shari Logan gave a report on the Custom Processing Plant meeting that was held in Monument, Colorado.  She said that several different entities were represented.  They talked about the problems they were having.  They are doing a Feasibility Study and are just in the beginning stages.  Susan Mikkelson was in attendance and she really promoting Karval as a possible site.
Kay. Christie and Mags will work on a promotion package for Karval.
The Small Steps Grant has been sent in for the $500 for the Photo Contest.
Gas Station progress report – we are still in the loop with Trinidad.  Carl talked to Dorman and he is waiting on the building work to be finished.  Carlos has stated that he has until spring to get that work done.  Motion was made by Jeff Thornton that we table any more discussion until after spring to see how Dorman has progressed.  Russell Davis seconded the motion and the motion carried.
The 501-C-3 application will be done within a couple of days.  We thank Cherry Stogsdill for all the work she has put into making this possible.
Rocky Mountain Bird Observatory – Carl gave report on some of the things that are going on with that group.  They have really helped out the Alliance, and its ongoing programs.
Carl read parts of a conflict of interest policy that we need to have in place for the 501c3.  Mags made a motion to accept the policy.  Vernon seconded the motion and the motion carried.
We then discussed the importance of the Lincoln County Economic Development position. As the Director – Pat Vice – has lost most of the funding for her salary.   Mags volunteered to write a letter to the local newspapers as to how important that position is to the whole area.  The Board of Directors will approve this letter before it goes to the newspapers.  It also was suggested that Alliance members go to various entities and make them aware of how important Pat's position is.
Jeff stated that he has updated the display board.  He attended the Farm Bureau Convention for 3 days and took the display board along with him.  He gave out 75 brochures for the Mountain Plover Festival.  He has had calls from 3 different counties as to how we put the Festival together.  The grant stipulates that we have to make 3 presentations in 5 years, and Jeff has talked to the Audubon Society about presenting it to them also.
At our annual meeting next month, we will have election of officers.  There are four positions that are up for election this year:  Steve Bailey, Letha Clark, Jeff Thornton and Carl Stogsdill.  The officers who are not up for election will bring a slate of candidates to the January meeting for a vote.
Our annual meeting will be held on January 29, 2009 at 6:00 P.M. with a potluck dinner.
Meeting adjourned at 8:50 P.M.
Respectfully submitted,
Letha Clark,

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